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Microsoft Rental Rights

Microsoft Rental Rights are a simple way for companies to rent, lease, or outsource desktop PCs with Windows desktop operating system and Microsoft Office licenses to third parties (such as Internet cafés, hotel and airport kiosks, business service centers, and office equipment leasing companies) through a one-time license transaction valid for the term of the underlying software license or life of the PC. Solidify your role as trusted advisor by helping your customers be in compliance, by using an additive license that fits their business model—without requiring special tools, processes, reporting, or paperwork.
Rental Rights customer resources
 

Rental Rights exemption proposal for large leasing conglomerates

Certain finance leases and long-term leases of qualifying OEM versions of Windows client and Microsoft Office do not require Rental Rights and are allowed under the lease agreement for Microsoft products installed on leased computers. Rental Rights licenses are not required for a lease that:

  • Is the initial leasing transaction for a PC preinstalled with the OEM version of the Windows Vista or Windows 7 operating system, and, if applicable, Microsoft Office 2010.
  • Is with a single lessee.
  • Does not grant any sublicensing rights.
  • Ends before ownership of the PC transfers to the lessee or at least three years from its effective date, whichever is earlier; or the lessee meets the government eligibility definition, the academic qualified education user definition, or both, at the end of the maximum term permitted under applicable law and regulations.

Rental Rights license SKUs

Rental Rights license SKUs are available on the worldwide Microsoft Product List for Volume Licensing, Microsoft Product Use Rights (PUR) document, and Microsoft Volume Licensing price lists as additive licenses through the Microsoft Open License and Microsoft Select Plus agreements for the following products:

Reseller benefits for selling Rental Rights licenses

Rental Rights licensing offers Microsoft resellers a range of benefits, including:
 
  • Customer satisfaction. You now have a way to sell licenses that fit your customers’ business models, help ensure their compliance, and solidify your role as a trusted advisor.
  • Convenience. No special tools, processes, reporting, or paperwork are necessary; the transaction works like any other license transaction.
  • Revenue. Selling the new licenses means new revenue.
  • Flexibility. Just like with other Volume Licensing SKUs, you can determine the pricing for your customers and run your own promotions.

How Rental Rights licenses work

The process for acquiring Rental Rights licenses is easy, because it uses the same process that commercial customers use to acquire other licenses. The primary customer (the company renting the desktop PC to the user) follows these steps: 

Rental Rights for Windows

  1. Ensure all new and current desktop PCs to be rented, leased, or outsourced are running Windows desktop operating systems. Acquire Get Genuine Windows Agreement (GGWA) SKUs for any improperly licensed desktop PCs.
  2. Acquire a Rental Rights for Windows license for every PC to be rented, leased, or outsourced with a Windows operating system.
  3. Your customers can rent, lease, or outsource PCs with genuine Microsoft software with no ongoing payments or reporting for the term of the underlying software license or the life of the PCs.

Rental Rights for Office

  1. Ensure all new and current desktop PCs to be rented, leased, or outsourced are running Windows desktop operating systems. Acquire GGWA SKUs for any improperly licensed desktop PCs.
  2. Ensure all new and current desktop PCs to be rented, leased, or outsourced are running Office.
  3. Acquire a Rental Rights for Windows license and Rental Rights for Office license for every desktop PC to be rented, leased, or outsourced.
  4. Your customers can rent, lease, or outsource PCs running genuine Microsoft software with no ongoing payments or reporting for the term of the underlying software license or the life of the desktop PCs.

Rental Rights license restrictions

The licenses are user-rights licenses only (they do not include software), so no media fulfillment is involved. The following important limitations apply to the Rental Rights licenses: 

  • Perpetual license. A Rental Rights license is permanently assigned to a specific device and may not be reassigned to another device. When the device reaches its operational end-of-life, so does the license.
  • Remote access. Rental Rights do not allow for remote access to software.
  • Separate devices. Use of additional copies of the qualifying software on a separate portable device or a network device is not allowed.
  • Additive license only. Rental Rights licenses are not stand-alone product licenses and do not replace customers’ underlying Windows desktop operating system or Office software licenses; Rental Rights are additional licenses that modify the underlying license terms, allowing for rental, lease, and outsourcing of desktop PCs with Windows and Office.
  • Virtual machines. Rental Rights do not account for software used within a virtual (or otherwise emulated) hardware system. In other words, the primary customer may not create and rent virtual machines. 
Download the PUR document for specific license terms.

Enrolling Rental Rights licenses in Microsoft Software Assurance

Microsoft Software Assurance for Volume Licensing is not available to the primary customer. End users may acquire Windows operating system upgrade license and Software Assurance packs and Office license and Software Assurance packs through their Volume Licensing agreement.